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FERPA Rights and Policy Notice

The Family Educational Rights and Privacy Act (FERPA) is a Federal law which was enacted in order to protect students' education records at all schools that receive funds under a program of the U. S. Department of Education. This document provides a summary of this law.

Rights of the Student or Parent

FERPA gives a student's parents certain rights over the student's education records until the student reaches the age of 18 or attends a school beyond the high school level. At that time, the rights are transferred from the parents to the eligible student.

Students at Multnomah University have the right to examine their school records, such as high school or college transcripts, SAT scores, and their academic record at Multnomah.

Multnomah University annually informs students of the Family Educational Rights and Privacy Act (FERPA), which affords students certain rights with respect to their education records. They are:

When a School Does Not Need Written Consent

Generally, a school must have written permission from the parent or student before releasing any information from the student's records. Schools can, however, disclose the student's records without the student's or parent's consent to any of the following parties or under any of the following conditions:

Disclosure of Directory Information

Schools do not need consent to disclose "directory" information, such as the student's name, address, telephone number, date of birth, place of birth, honors and awards, and dates of attendance. Schools must, however, tell parents and the student about the directory information and give them a reasonable amount of time to request that the directory information not be disclosed.

Multnomah University's institutional directory information includes name, address, phone number, e-mail address, dates of attendance, degrees and awards received, honor roll qualification, major or minor, full-time or part-time enrollment status, class standing, spouse name, photograph, and weight and height of athletic team members. Such information may be furnished to legitimate inquirers.

The school also publishes a student directory each fall that includes names of all registered students, class, mail stop code number, phone, local address, e-mail address, spouse name, and major or minor. This directory is for student and school use only; it is not released to outsiders.

Currently enrolled students may withhold disclosure of any category of information under the Family Educational Rights and Privacy Act of 1974 (FERPA). To withhold disclosure, written notification must be received each year in the Registrar’s Office within the first two weeks of the semester. Forms requesting the withholding of directory information are available in the Registrar’s Office.

Multnomah University assumes that failure on the part of any student to specifically request the withholding of categories of directory information indicates individual approval for disclosure.

Annual Notification of Rights

Each year, schools are required to notify the student and parents of their rights under FERPA. This notification may come in the form of a letter, a note in a PTA bulletin or the student handbook, or a newspaper article.

For More Information

Questions concerning the Family Educational Rights and Privacy Act may be referred to the Registrar’s Office at 503.251.5370.

If you need additional information about FERPA, call 202-260-3887. Individuals who use TDD may call the Federal Information Relay Service at 1-800-877-8339.